Tips For Maintaining Stored Business Supplies

Keep your stored business supplies in peak condition and avoid costly losses with these essential maintenance strategies.

Organising Your Storage Space for Maximum Efficiency

Maximising the efficiency of your storage space is fundamental to safeguarding business supplies and optimising operational performance.

At U Can Store, we recommend:

• mapping out your storage unit or small warehouse before moving in
• utilise sturdy shelving systems to elevate inventory off the floor
• organise items by frequency of access or category, such as seasonal stock, equipment, or document archives.

Consider implementing dedicated zones for different supply types and ensure clear walkways for safe movement and inventory retrieval.

Optimising your storage layout not only accelerates supply access but also reduces the risk of damage and loss, supporting both short-term logistics and long-term asset protection.

Routine Inspections: Spotting Issues Before They Escalate

• Regular inspections are critical to identifying and mitigating risks before they impact your stored assets. Schedule monthly walkthroughs to check for signs of moisture, pests, or damage to packaging and inventory. U Can Store’s pest-proof units support a stable environment, but proactive inspections ensure continuous protection.
• Keep a maintenance checklist specific to your inventory and storage type. Address minor issues, such as loose packaging, compromised pallets, or misplaced labels immediately to prevent escalation. Early detection of potential hazards supports cost savings and upholds the integrity of your business storage portfolio.

Proper Labeling and Inventory Management

Accurate labeling and inventory tracking are at the core of efficient business storage.

• Use durable, weather-resistant labels and adopt a consistent naming convention to eliminate confusion and streamline stock retrieval. For larger or more complex inventories, digital inventory management systems can provide real-time visibility and reporting.

Maintain detailed records of stock levels, locations, and movement dates.

• This not only supports daily operations but also provides essential data for business analysis, compliance, and audit purposes. Leveraging U Can Store’s secure and accessible storage near you enables seamless inventory management and enhances supply chain resilience.

Best Practices for Handling and Rotating Supplies

To maximise asset longevity and minimise waste, adopt a first-in, first-out (FIFO) strategy - particularly for consumables, perishable items, or high-turnover stock.

• Position new inventory behind existing supplies to ensure older items are used or dispatched first, reducing the risk of obsolescence or spoilage.
• Train your team in proper handling techniques to prevent accidental damage during loading, unloading, and retrieval.
• Utilise appropriate equipment, such as trolleys or forklifts (available at select U Can Store locations), to move heavy or bulky supplies safely.
• Regularly review and update your rotation policies to align with business cycles and seasonal trends, ensuring your supplies remain in optimal condition.